Seoul International Cafe Show - Asia's No.1 Coffee Event

ExhibitorExhibitor Guide

In these terms and conditions for exhibiting, the term ‘Exhibitor’ shall include all employees, partnership, firm or individual to whom space has been allocated for the purpose of exhibiting. The term ‘Organizer’ shall mean, ‘REED EXHIBITIONS’ and ‘EXPORUM’. The term ‘Exhibition’ shall mean "The 23rd Seoul Int'l Cafe Show (Cafe Show Seoul 2024)".

The Organizer shall allocate the space in accordance with the nature of the exhibit or in the manner the Organizer deems fit. The Organizer shall reserve the right to change the space allocated to the Exhibitor at any time prior to the commencement of the build-up of the exhibition should the circumstances require changes. Such changes shall be at the discretion of the Organizer. The Exhibitor shall not claim for compensation as a consequence.

The contract shall be established and be put into an effect right after submission and 20% of the total participation fee as deposit must be paid as soon as contract is submitted. 30% of the total fee must be paid by Feb 28, 2024. Remaining 50% of the total fee must be paid by July 31, 2024. The remittance charge and the intermediary bank commission must be paid by the exhibitors.

The installation and removal of the exhibits and booths must be completed by the date and time stipulated by the Organizer. Exhibitors shall indemnify the Organizer against any loss, which may be caused by delay or damage to the Exhibition Hall.

Exhibitors are required to subscribe to all risks in the insurance policy on all equipment and products during the Exhibition as well as during set-up and dismantling. The Organizer shall not be held responsible for any loss, theft, or damage to any articles belonging to the Exhibitor. Materials used in the stand and display construction must be properly fireproof in accordance with the local fire and safety regulations. The Organizer shall reserve the right to limit any constructions or demonstrations that pose as potential safety hazards.

Exhibitors shall provide descriptions of their exhibits before the construction of the exhibits and ensure that it is in compliance with regulations and restrictions on booth design and activity. Exhibitors shall also agree to provide the Organizer with the necessary information facilitating the overall promotion of the Cafe Show 2023 Secretariat.

Exhibitors are bound to exhibit the subscribed products and to present the stands with competent personnel during the open hours of the Exhibition. Activities of the Exhibitor shall be confined within limits of the Exhibitor's booth. The exhibit will be consistent with the theme of the Exhibition and the Organizer reserves the right to restrict exhibits, which may cause detraction from the general character of the Exhibition.

It is mutually agreed that the Organizer shall not be liable to the Exhibitors for any damages made to and/or loss of the Exhibitor's property, or for injuries to persons under any circumstances.

In the event that the Exhibitor refuses to use all or part of the spare allocated or the Exhibitor defaults on the payment, the Organizer shall reserve the right to terminate the contract forthwith. In addition, the stand charges shall not be refunded. If the Exhibitor withdraws from participation without the Organizer's approval, the payment made by the Exhibitor shall not be refunded.

Once the application and contract has been submitted, the cancellation space will require a written notification sent to the Organizer right after making the decision. Should the Exhibitor decide to cancel participation or reduce the total number of booth once the application and contract has been submitted, the following penalty will be put upon the exhibitor to be paid within 15 days of cancellation to the organizer. Participation fees already paid shall be taken for the penalty. Should that amount not be sufficient, the difference must be paid and any excess amount shall be returned. PENALTY RATE:
* Cancellation or Reduction of number of booth until DEC. 31, 2023: 20% of total participation fee
* Cancellation or Reduction of number of booth from JAN. 1, 2024 – FEB. 28, 2024: 50% of total participation fee
* Cancellation or Reduction of number of booth from MARCH 1, 2024 – JULY 31, 2024: 80% of total participation fee
* Cancellation or Reduction of number of booth after AUGUST 1, 2024: 100% of total participation fee

When necessary, the Organizer shall have the right to issue supplementary regulations in addition to those in the TERMS AND CONDITIONS FOR EXHIBITING. Those regulations and instructions shall be binding on the Exhibitors. The Exhibitor shall observe the COEX Rules and Regulations.

Any disputes, differences or questions arising hereafter between the Organizer and the Exhibitor concerning the true construction of these TERMS AND CONDITIONS FOR EXHIBITING or the rights and liabilities of the parties thereto shall be settled in accordance with the Commercial Arbitration Rules of the Korean Commercial Arbitration Board. The verdict of the above arbitration shall be final and binding upon both.

If your country is not a part of the Country of Tax exemption, 10% VAT from total participation fee will be charged under the Republic of Korea law of Value Added Tax (VAT) Standard regulation 25-0-1 [Range of Tax Exemption Country], please refer to the list of country at the official website (www.cafeshow.com/eng).